Coaching Clearance Requirements

Child Abuse Clearance

Please create a Keystone ID on this website. Once you have created your account, please login and choose “Access Clearances” and then “Create Application. Once you begin, you will need to choose “School Employment” as your application purpose. Follow the prompts on each page. A credit card payment of $10.00 is required. You will receive a notification via email once the application has been processed. The results can be sent electronically or by mail.

Criminal Record Check

For your criminal record check, fill out the form online. A credit card payment of $10.00 is required. Click on Submit a New Record Request. Results are immediate.

If a status of “No Record” is received, be sure to double click on the “Control Number”. This will bring up the details screen where you can double click on the blue hyperlink “Certification Form”. This will generate a PDF document that is your official “No Record” form.

Print the results and provide a copy to the school. Keep a copy for yourself.

If a status of an actual criminal record is received, the official results will be mailed to the applicant. Please provide a copy of this to the school.

FBI Fingerprinting Clearance

The applicant must register before going to the fingerprint site. Registration is completed online or over the phone. Registration is available online 24 hours/day, seven days per week at the website below. Telephonic registration is available at 1-888-439-2486 Monday through Friday, 8am to 6pm EST.

To register, click on the link or enter the website below into your web browser’s search bar. When you reach the page, click on the top box that says Pennsylvania Department of Education. Then, in the column titled “Registration”, click the second link “Register Online”. You must agree to the disclaimer by clicking in the box on the next page and then clicking “Continue”. Then, you will be able to enter your information on the next page.

During the registration process, all demographic data for the applicant is collected (name, address, SSN, etc.) so there is no data entry required at the fingerprint collection site.

The fee is $28.75 payable online using a credit card or debit card. Money orders or cashier’s checks payable to 3M Cogent will be accepted at the fingerprint site for those applicants who do not have the means to pay electronically. No cash transactions or personal checks are allowed.

From the registration process, you will receive immediately, a registration number that starts with “PAE”. With your registration number which starts with “PAE”, and your photo ID, go to the fingerprint site, Beaver Valley Intermediate Unit at 147 Poplar Drive, Monaca, PA 15061. For hours of operation, go to The Beaver Valley Intermediate Unit web page at http://www.bviu.org/domain/41.

You will get a receipt from the BVIU. You must provide your receipt and the “PAE” number to the school. The applicant will receive their results in the mail.

You must register before arriving at the fingerprinting location. Appointments are not needed.

Login using Service Code: 1KG6XN

ACT 24

The new law includes an important mechanism to help ensure that current school employees, who may not have been subject to a previous background check, are now required to provide assurances that they have not been previously arrested or convicted of Section 111(e) offense. Accordingly, under Act 24, all current school employees are required to complete and return to their school administrator or other person responsible for school employment decisions (the School Administrator) a form developed by PDE to report prior arrests or convictions for any offense listed in Section 111(e).

Click for Arrest/Conviction Report: Act 24

ACT 168

This form has been developed by the Pennsylvania Department of Education, pursuant to Act 168 of 2014 to be used by school entities and independent contractors of school entities and by applicants who would be employed by or in a school entity in a position involving direct contact with children to satisfy the Act’s requirement of providing information related to abuse or sexual misconduct.